• Join Our Team as a Bookkeeper at Deer Hollow Farm!

    By Shayne Zalameda, May 9, 2024

    Are you passionate about preserving history, supporting educational initiatives, and contributing to a vibrant community? Look no further! Deer Hollow Farm, a historic ranch nestled within the Rancho San Antonio County Park and Open Space Preserve, is on the hunt for a detail-oriented and dedicated Bookkeeper to join our team.

    Job Snapshot:

    • Position: Bookkeeper
    • Type: Part-time, Contract
    • Compensation: Average 20 up to 30 hours per month, with an hourly rate of $40-50 depending on experience.
    • Experience Level: A two-year or four-year degree, nonprofit accounting or finance and/or equivalent work experience is highly desired.

    Job Description:

    As the Bookkeeper, you will wear multiple hats to ensure the seamless financial and operational functioning of Deer Hollow Farm. This role, based in Mountain View, CA, offers the flexibility of hybrid remote work while fostering essential connections with the team and the farm’s activities.


    The bookkeeper manages accounting for FODHF as well as a few administrative items, including the following:

    • – Compile budget data prepared by committee chairs and farm staff to draft summary budget in March and prepare final budget in May for approval. Enter approved budget into QuickBooks Online (QBO) for fiscal year (July 1 to June 30). Prepare monthly financial reports for the board.
    • – Manage monthly accounting and financial close, including gathering documentation and data entry for all donations and revenues in QBO by class with appropriate detail, invoice grants under service agreements, prepare accounts payable and document in QBO, manage payments to the City of Mountain View ensuring correct departments receive funds, reconcile bank and investment statements, send IRS donor tax receipts from QBO, manage reimbursement reports, etc.
    • – Solicit information from schools/teachers to ensure appropriate scholarship reimbursement and respond to teacher financial questions/inquiries in a timely fashion.
    • – Request and receive a detail of costs for any FODHF farm enhancement projects for the quarter.
    • – Reconcile actual costs to original approved; determine if within guidelines or if additional approval needed; adjust next quarter’s advance to true-up.
    • – File online annual sales tax and prepare documents to assist in filing nonprofit Federal and State tax forms.
    • – Prepare documents for the Finance Committee annual audit review, provide financial information for grant submissions and cross check donor lists for Donor Wall and Recognition. Provide additional reports as requested by the Board.
    • – Attend the Farm fundraising events to assist with admission and/or merchandise sales, and manage receivables. Complete entries and financial wrap up within a week of completion.
    • – Work with insurance agent as needed to renew insurance policies.
    • – Maintain the Active/Inactive donor records in QBO (used for mailing), maintain MailChimp account for marketing.
    • – Attend finance committee meetings, other meetings as needed, monitor and respond to the info@deerhollowfarmfriends.org email, serve as admin for Googledrive, and other duties as assigned.


    The ideal candidate will have the following experience and qualifications:

    • – Basic financial accounting knowledge and basic understanding of and experience with non-profit reporting requirements.
    • – Experience with Quickbooks Online, Google Drive, MailChimp and Excel. Familiarity with Paypal, Zettle and Benevity a plus.
    • – Exceptional attention to detail in data entry and documentation, highly organized, commitment to follow processes, ability to complete work independently under documented procedure and prioritize time to meet deadlines.
    • – Excellent written and verbal communication skills and desire to engage with people from diverse backgrounds. Exceptional integrity, trustworthiness, and ethics.
    • – Ability to collaborate and comprehend grant structures and payment schedules to ensure monthly receipts and invoices are processed and recorded correctly and on time.


    Bookkeeping work will be done remotely, but visits to Deer Hollow Farm, the PO Box in Mountain View and the Bank will be required once a month.

    How to Apply:

    Send a cover letter expressing your interest and qualifications along with your resume to recruiting@deerhollowfarmfriends.org attention Executive Committee.

    Thank you for your interest!

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